Document storage for accountants and advisors

Client files you must keep, kept safe.

Q: Where can an Irish accountancy practice store client files?

With us, from a single box upward. Files are collected the next working day, barcoded, and stored on certified shelves in a security-controlled Dublin warehouse, with any box or file back on request.

Q: How does an accountancy practice get client files into storage?

Tell us how many boxes, and call before 12 for collection the next working day, Monday to Friday. Each box has its own barcode, so it stays identifiable for as long as you store it.

Q: Can an accountancy practice retrieve a single client file from storage?

Yes. Ask for a single file and it is pulled, barcoded out, sent in a secure bag, and re-filed into the box it came from when you send it back. Retrievals arrive the next working day as standard.

Q: How long should client records and working papers be kept?

Retention depends on the record and on the obligations your practice works under, so your own compliance people or professional body should set it. We store files for as long as you need and destroy them with a certificate when you tell us the time is up.

Q: Can Cyclone Archive shred client files when retention runs out?

Yes. Send the list or the barcodes and those boxes are pulled from the shelf, shredded confidentially on site or at a licensed facility, and a certificate of destruction recording the date, method and quantity is issued on completion. Nothing is destroyed until you confirm the list.

Q: Does Cyclone Archive work with small accountancy practices as well as large firms?

Yes. Accounts start at a single box, and a practice holding 10 to 500 boxes is the size we are built around. No job is too small.

Client files, working papers, audit files and ledgers: collected with care, stored on secure certified shelves in Dublin, and pulled back a file at a time when a query, an inspection or a client comes calling.

Security-screened handling, office to shelf
ISO 9001, ISO 14001 and EN 15713 certified
Destroyed with a certificate on your instruction

Next day collection

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What a practice holds

Every filing season leaves a wall of boxes

The returns go in, the audit signs off, and the documents behind the work stay: client files, working papers, schedules, ledgers and the correspondence that explains a figure three years from now. Each year adds a shelf, and after a decade that is a room you are paying for.

Cyclone Archive takes the boxes: collected the next working day, barcoded, and stored on certified shelves in Dublin. Ask for one file when a query comes in and it is back the next working day. Tell us which boxes have cleared retention and they are pulled and destroyed with a certificate.

How storage works → Get a quote →

The process

How it works for a practice

Tell us how many boxes and we arrange the collection around the practice.

STEP 01

Tell us how many boxes

Type the number or say it over the phone. If the files are still in lever arch folders, say so, and we will bring the boxes that suit them.

STEP 02

Collected the next working day

Call before 12 and we collect the next working day, Monday to Friday. Every box has its own barcode, traceable from your office to the shelf.

STEP 03

One file back, or boxes destroyed with proof

Ask for a single file and it is with you the next working day. Tell us which boxes have cleared retention and they are pulled and shredded, with a certificate of destruction for the file.

Services

One account for the life of a client file

Storage, retrieval, scanning, cataloguing and confidential destruction, bought with one call.

Document Storage

Client files collected, barcoded and stored on certified shelves, with any box or file returned the next working day and the storage room back in use as an office.

Start with storage and add retrieval, scanning, cataloguing or confidential destruction whenever the practice needs them.

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Scanning & Digitisation

Searchable pages several people can read at once, while the originals stay on the shelf, for the working papers a team reopens through an audit or an inspection.

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Cataloguing & Indexing

Every folder inside every box listed against its barcode, so you can find a box by client name without opening a lid.

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Confidential Shredding

When retention runs out, tell us which boxes are going and they are shredded confidentially, with a certificate of destruction as proof for your own file.

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Archive Boxes

Double-walled boxes built for years on a shelf, with the A4 sub-archive box sized to take a lever arch folder's contents.

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Proof

What a practice needs to be sure of

Facility security

Client files are held in a security-controlled Dublin warehouse protected by intruder and fire alarms and CCTV, under swipe-card access.

Confidentiality

Security-screened staff, EN 15713 certification from first collection to final shredding, and files returned in secure bags.

Traceability

Barcode tracking follows every box from your office to its exact shelf position, with a movement history for every box and every file that leaves one.

Files back for an inspection

Next working day is the operating standard for collections, retrievals and deliveries, so a file wanted for an inspection is asked for the day before.