Document scanning that puts the file on every desk.

Q: What file formats does Cyclone Archive deliver scanned documents in?

Searchable PDF as standard. PDF/A, TIFF and JPEG are available on request, and your files come to you over secure file transfer.

Q: Do I need to remove staples and bindings before document scanning?

No. Documents are prepared here before they reach the scanner, so staples, clips and bindings are handled on our side. Send the files exactly as they sit in the cabinet.

Q: What happens to the original documents after scanning?

They come back to you, go into storage, or are destroyed confidentially with a certificate of destruction. You tell us which, and nothing is destroyed until you say so.

Q: What document sizes can Cyclone Archive scan?

A3 down to A6, which covers standard business paperwork, so mixed files can go together.

Q: Can I have documents scanned without storing them with Cyclone Archive?

Yes, scanning is bought on its own, with the originals returned once it is finished. It also runs on the same account as storage, cataloguing and document shredding when that suits you better.

Q: Should I digitise all my business records or only some?

Start with the records people open often, where several people need the same file, or where somebody needs it while working away from the office. Boxes that sit in storage can be scanned later, one box at a time, whenever that changes.

Your paper turned into searchable digital files your whole team can open in seconds, from anywhere, with the originals returned, stored or destroyed once the scanning is done.

Get a quote Or call 01 814 0734.

Searchable PDFPDF/A, TIFF and JPEG on request

A3 to A6Standard business paperwork, scanned together

Prepared hereStaples and bindings handled on our side

When scanning earns its place

The records people keep coming back to

Some records go into storage and stay there for years. Others are opened again and again: the personnel file somebody has asked to see, the one somebody wants while working from home, the one a client is waiting on the phone for, the patient chart two clinicians need in the same week.

Scanning is built for the records people keep opening. Once a file is digitised, everyone who needs it opens it at the same time, from wherever they are, and the box it came from stays on the shelf.

A production document scanner feeding a stack of A4 pages

How it works

From the filing cabinet to your screen

Tell us what needs scanning

Say what you have and we price the work. A photo of the files or a sample box tells us what is involved.

Collected the next working day

Call before 12 and we collect the next working day, Monday to Friday. Your boxes are scanned on collection and managed securely from your door to the scanning room.

Prepared for the scanner

Documents are prepared here: staples out, bindings opened, pages flattened. Files can be sent exactly as they sit in the cabinet.

Scanned and delivered

Paper from A3 down to A6 is scanned and delivered as searchable PDFs, with PDF/A, TIFF and JPEG on request, over secure file transfer.

The originals, however you want them

Once the scanning is done, the originals come back to you, go onto a shelf in storage, or are destroyed confidentially with a certificate. You decide which.

What is included

What scanning with Cyclone gives you

Files you can search insideType a name, a reference or a date and the search finds the right page.

Standard office sizesAnything from A3 down to A6 is scanned, so mixed paperwork can be sent together.

The formats your systems takeSearchable PDF as standard, with PDF/A, TIFF and JPEG on request.

Preparation on our sideStaples, clips and bindings are dealt with here before anything reaches the scanner.

Scanning on a scheduleDaily, weekly, monthly or quarterly, for the paperwork that keeps arriving.

A choice for the originalsReturn, storage or shredding, decided by you when the scanning is finished.

Certified end to end

ISO 9001, ISO 14001 and EN 15713 cover every service you buy, from collection to destruction. See how the facility is secured. Records management for Irish business sets out every stage, from storage to shredding.

ISO 14001:2015 Environment, NSAI Certified

I.S. EN 15713 secure destruction of confidential material, NSAI Certified

Questions

Document scanning questions, answered

What file formats does Cyclone Archive deliver scanned documents in?

Do I need to remove staples and bindings before document scanning?

What happens to the original documents after scanning?

What document sizes can Cyclone Archive scan?

Can I have documents scanned without storing them with Cyclone Archive?

Should I digitise all my business records or only some?

How many boxes?

Tell us how many boxes of documents you have, and collection can be as soon as the next working day.

Prefer to talk? Call 01 814 0734.

Buy archive boxes