Records storage for Irish healthcare

Patient records you must keep, kept safe.

Q: Where can an Irish medical practice store patient records?

With us, from a single box upward. Files are collected the next working day, barcoded, and stored on certified shelves in a security-controlled Dublin warehouse, with any box or chart back on request.

Q: How does Cyclone Archive keep patient records confidential?

Files are handled by security-screened staff under barcode control from the practice to the shelf, held behind swipe-card access with intruder alarms and CCTV, and returned in secure bags. When a box is catalogued, only the name on the outside of each folder is captured, and the contents stay closed.

Q: Can Cyclone Archive scan patient files so several clinicians can read them at once?

Yes, a chart that several people open in the same week becomes searchable pages any of them can read at the same time, from any consulting room or site, while the original stays on the shelf or is destroyed on your instruction.

Q: How long should patient records be kept?

Retention depends on the record and on the obligations your practice works under, so your own compliance people or professional body should set it. We store files for as long as you need and destroy them with a certificate when you tell us the time is up.

Q: Can Cyclone Archive shred patient records and imaging securely?

Yes. Files are shredded on your instruction, on site in a mobile shredding unit under CCTV or at a licensed facility, and imaging and film are destroyed under the same certification. A certificate of destruction recording the date, method and quantity is issued on completion.

Q: Does Cyclone Archive work with single practices as well as large health services?

Yes. Accounts start at a single box, so a dental practice clearing one cabinet and a multi-site service moving a records room are both normal. No job is too small.

Charts, referral letters, consent forms and imaging: collected with care, stored on secure certified shelves in Dublin, and any single file back with you the next working day. From a single-handed practice to a national service.

Security-screened handling, practice to shelf
ISO 9001, ISO 14001 and EN 15713 certified
Single charts retrieved on request

Next day collection

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4.8 on Trustpilot

What a practice holds

Records that outlive the last appointment

A patient stops attending and the chart stays. Notes, referral letters, consent forms, test results and imaging have retention that runs on for years, and the documents fill the room that should be holding a treatment chair, a desk or a second clinician.

Cyclone Archive takes it: collected the next working day, barcoded, and stored on certified shelves in Dublin. When a patient returns, a solicitor writes, or a claim needs answering, you ask for that one file and it comes back the next working day.

How storage works → Get a quote →

The process

How it works for a practice

Tell us how many boxes and we arrange the collection around clinic hours.

STEP 01

Tell us how many boxes

Type the number or say it over the phone. If the charts are still in lever arch folders or filing cabinets, say so, and we will bring the boxes that suit them.

STEP 02

Collected the next working day

Call before 12 and we collect the next working day, Monday to Friday. Every box has its own barcode, traceable from the practice to the shelf.

STEP 03

Any single chart back the next working day

Ask for a single file by name and it is pulled, barcoded out, and with you the next working day in a secure bag, then re-filed into the box it came from when you send it back.

Services

One account for the life of a record

Storage, retrieval, scanning, cataloguing and confidential destruction, bought with one call.

Document Storage

Patient files collected, barcoded and stored on certified shelves, with any box or chart returned the next working day and the records room back in clinical use.

Start with storage and add retrieval, scanning, cataloguing or confidential destruction whenever the practice needs them.

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Healthcare document scanning

The file turned into searchable pages that open at once, from any consulting room or site, for the chart several clinicians need in the same week.

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Cataloguing & Indexing

Every folder inside every box listed against its barcode, so you can find a box by name without opening a lid.

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Confidential Shredding

When retention runs out, you say the word and the files are shredded confidentially, with a certificate of destruction as proof. Imaging and film are destroyed the same way.

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Archive Boxes

Double-walled boxes built for years on a shelf, with the A4 sub-archive box sized to take a lever arch folder's contents.

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Proof

What a practice needs to be sure of

Facility security

Patient files are held in a security-controlled Dublin warehouse protected by intruder and fire alarms and CCTV, under swipe-card access.

Confidentiality

Security-screened staff, EN 15713 certification from first collection to final shredding, and charts returned in secure bags.

Traceability

Barcode tracking follows every box from the practice to its exact shelf position, with a movement history for every box and every file that leaves one.

Charts back for clinic

Next working day is the operating standard for collections, retrievals and deliveries, so a chart wanted for Thursday clinic is asked for on Wednesday.

ISO 14001:2015 Environment, NSAI Certified

I.S. EN 15713 secure destruction of confidential material, NSAI Certified

Rated Excellent, 4.8 on Trustpilot Reviews of the Cyclone group, September 2026

Waste facility and collection permits NWCPO-08-01122 and WFG-FG-15-0006.

Questions

Questions from healthcare, answered

Where can an Irish medical practice store patient records?

How does Cyclone Archive keep patient records confidential?

Can Cyclone Archive scan patient files so several clinicians can read them at once?

How long should patient records be kept?

Can Cyclone Archive shred patient records and imaging securely?

Does Cyclone Archive work with single practices as well as large health services?

Industries

Who else Cyclone Archive works with

We store, retrieve and destroy the records these industries are required to keep.

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LegalCase files and conveyancing records, stored securely and retrieved to deadline.→ HR & employee filesSensitive employee records, stored securely and scanned on demand.→ Accountants & advisorsClient records through statutory retention, and a year destroyed when you call it cleared.→ Facilities managementRecords managed for your own clients, fitted to your process and your reporting.→ Construction & engineeringProject files kept for the life of the building, retrievable at file level.→ Film & productionProduction paperwork archived securely between projects, back the next working day.→ LiquidatorsRecords held for as long as the appointment requires, and destroyed with a certificate on your instruction.→

How many boxes?

Tell us how many boxes of documents you have, and collection can be as soon as the next working day.

Prefer to talk? Call 01 814 0734.

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Collected next working day Every box barcoded and tracked No job too small