Document storage for construction and engineering

Project files kept for the life of the building.

Q: Where can an Irish construction firm store project files?

With us, from a single box upward. Files are collected the next working day, barcoded, and stored on certified shelves in a security-controlled Dublin warehouse, with any box or file back on request.

Q: Can Cyclone Archive store each construction project as one set?

Yes, a job goes in as its own set of boxes, each with its own barcode, so the project stays identifiable as one set.

Q: Can I retrieve a construction project file years after handover?

Yes. A barcode stays with its box for life, through a rebox and back again, so a job handed over a decade ago is found by the same reference. Ask for a single file and it is with you the next working day.

Q: What paper sizes can Cyclone Archive scan for construction files?

A3 down to A6, which covers contracts, certificates, site records and correspondence. Anything larger is stored rather than scanned, so tell us what the files look like and we will say what is practical.

Q: Can Cyclone Archive collect a site office archive when a project completes?

Yes. Boxes go out flat packed ahead of the date so the office can be packed down, and the collection is planned around the closing date. Larger clear-outs are scoped and scheduled in advance.

Q: How long should project records be kept?

That depends on your contracts and on the obligations your firm works under, so your own advisors should set it. We store files for as long as you need and destroy them with a certificate when you tell us the time is up.

Site records, contracts, variations, certificates and safety files: collected when a job closes, stored project by project on certified shelves in Dublin, and pulled back a file at a time when someone asks a question about a building you finished years ago.

A project stored as one identifiable set
ISO 9001, ISO 14001 and EN 15713 certified
One file back, years after handover

Next day collection

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What a project leaves

The file you need is the one from 2014

A job finishes, the site office comes down and the paperwork goes into whatever space the office has: contracts and variations, site records, test certificates, safety files, sign-offs and the correspondence that explains why a detail was changed. It stays on the shelf until a question comes up about a building handed over years ago, and then that file is the evidence you need.

Cyclone Archive takes each project as it closes: collected the next working day, barcoded, and kept together as one set of boxes on the shelf. When the question comes, you ask for that one file and it is with you the next working day.

How storage works → Get a quote →

The process

How it works when a project closes

Tell us how many boxes and we collect the project as one set.

STEP 01

Tell us how many boxes

Type the number or say it over the phone. Boxes go out flat packed ahead of the date if a site office or a store needs packing down first.

STEP 02

Collected and kept as a project

Call before 12 and we collect the next working day, Monday to Friday. Every box has its own barcode, so a project stays identifiable as a project for as long as you hold it.

STEP 03

One file back, whenever it is asked for

Ask for a single file and it is pulled, barcoded out and with you the next working day, then re-filed into the box it came from when you send it back.

Services

One account for every project you have closed

Storage, retrieval, scanning, cataloguing and confidential destruction, bought with one call.

Document Storage

Each project collected, barcoded and stored on certified shelves, with any box or file returned the next working day and the office floor back for the jobs you are running now.

Start with storage and add retrieval, scanning, cataloguing or confidential destruction whenever a project needs them.

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Cataloguing & Indexing

Every folder inside every box listed against its barcode, so you can find a box by project, phase or subcontractor without opening a lid.

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Scanning & Digitisation

Paperwork from A3 down to A6 turned into searchable pages a whole team can read at once, for the records a claim or a dispute puts in demand.

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Confidential Shredding

When a project has cleared the period you keep it for, you say so and those boxes are shredded, with a certificate of destruction for your own file.

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Archive Boxes

Double-walled boxes delivered flat packed across Ireland, so a site office can be packed down before the collection date.

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Proof

What a practice needs to be sure of

Facility security

Your boxes are held in a security-controlled Dublin warehouse protected by intruder and fire alarms and CCTV, under swipe-card access.

Confidentiality

Security-screened staff, EN 15713 certification from first collection to final shredding, and files returned in secure bags.

Traceability

Barcode tracking follows every box from your office to its exact shelf position, with a movement history for every box and every file that leaves one.