Document storage for Irish legal practices

Case files you must keep, kept safe.

Q: Where can a Dublin law firm store closed case files?

With us, from a single box upward. Boxes are collected the next working day, barcoded, and stored on certified shelves in Dublin, with any box or file back on request.

Q: Can a law firm retrieve a single case file from storage?

Yes. The file is pulled and barcoded on the way out, travels in a secure bag so it stays confidential in transit, and is re-filed into the box it came from when you send it back. Retrievals arrive the next working day as standard.

Q: How does Cyclone Archive keep legal client files confidential?

Files are handled by security-screened staff under barcode control from your office to the shelf, held in a security-controlled warehouse with intruder alarms and CCTV, and returned in secure bags. When a box is catalogued, only the name on the outside of each folder is captured, and the contents stay closed.

Q: How long does a practice have to keep client files?

Retention depends on the matter and on your own compliance obligations, so your compliance people or advisors should set it. We store files for as long as you need and shred them with a certificate when you tell us the time is up.

Q: Can Cyclone Archive shred confidential files when a matter closes?

Yes. Files are shredded on your instruction, on site in a mobile shredding unit under CCTV or at a licensed facility, and a certificate of destruction recording the date, method and quantity is issued on completion.

Q: Does Cyclone Archive work with small law practices as well as large firms?

Yes. Accounts start at a single box, and a practice holding 10 to 500 boxes is the size we are built around. No job is too small.

Closed matters, conveyancing files and the boxes filling the back office: we collect them with care, store them on secure, certified shelves in Dublin, and put any single file back on your desk the next working day.

Confidential handling from your office to the shelf
ISO 9001, ISO 14001 and EN 15713 certified
Single files retrieved on request

Next day collection

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What a practice holds

The files a matter leaves behind

Closed matters still have to be kept. Case files, conveyancing files, contracts and correspondence have retention that runs for years after the last invoice, and the boxes end up in the back office, the basement, or the room a fee earner should be sitting in.

Cyclone Archive takes them: collected the next working day, barcoded, and stored on certified shelves in Dublin. When a file is needed for a query, a complaint or an audit, you ask for that one file and it comes back the next working day.

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The process

How it works for a legal practice

Tell us how many boxes and we arrange the collection around your office hours.

STEP 01

Tell us how many boxes

Type the number or say it over the phone. If the files are still in lever arch folders, say so, and we will bring the boxes that suit them.

STEP 02

Collected the next working day

Call before 12 and we collect the next working day, Monday to Friday. Every box has its own barcode, traceable from your office to the shelf.

STEP 03

Any single file back the next working day

Ask for a single file by name and it is pulled, barcoded out and with you the next working day, then re-filed into the box it came from when you send it back.

Services

One account for the life of a file

Storage, retrieval, scanning, cataloguing and confidential shredding, bought with one call.

Document Storage

Closed matters collected, barcoded and stored on certified shelves, with any box or file returned the next working day and the back office back in use.

Start with storage and add retrieval, scanning, cataloguing or confidential shredding whenever a matter calls for them.

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Scanning & Digitisation

The file turned into searchable digital pages the whole practice can read at once, from anywhere, for the matters several fee earners open in the same week.

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Cataloguing & Indexing

Every folder inside every box listed against its barcode, so you can find a matter's box by name without opening a lid.

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Confidential Shredding

When retention runs out on a matter, you say the word and the files are shredded confidentially, with a certificate of destruction as proof.

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Archive Boxes

Double-walled boxes built for years on a shelf, with the A4 sub-archive box sized to take a lever arch folder's contents.

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Proof

What a practice needs to be sure of

Facility security

Client files are held in a security-controlled Dublin warehouse protected by intruder and fire alarms and CCTV, under swipe-card access.

Confidentiality

Security-screened staff, EN 15713 certification from first collection to final shredding, and files returned in secure bags.

Traceability

Barcode tracking follows every box from your office to its exact shelf position, with a movement history for every box and every file that leaves one.