HR document storage for Irish employers

Every leaver's file, kept safe.

Q: Where can an Irish employer store HR and personnel files?

With us, from a single box upward. Files are collected the next working day, barcoded, and stored on certified shelves in a security-controlled Dublin warehouse, with any box or named file back on request.

Q: Can I retrieve a single employee file from storage?

Yes, ask for a named file and it is pulled, barcoded out, sent in a secure bag, and re-filed into the box it came from when you send it back. Retrievals arrive the next working day as standard.

Q: How does Cyclone Archive keep employee files confidential?

Files are handled by security-screened staff under barcode control from your office to the shelf, held behind swipe-card access with intruder alarms and CCTV, and returned in secure bags. When a box is catalogued, only the name on the outside of each folder is captured, and the contents stay closed.

Q: How long should employee records be kept?

Retention depends on the record and on the obligations your organisation works under, so your own advisors should set it. We store files for as long as you need and destroy them with a certificate when you tell us the time is up.

Q: Can Cyclone Archive scan an employee file when HR needs it quickly?

Yes. A named file can be scanned and returned as searchable pages, so you can read it and share it with the people entitled to see it without waiting on a delivery. Whole-cabinet scanning is priced from a sample of the files.

Q: Can Cyclone Archive shred leaver files securely when retention ends?

Yes. Files are shredded on your instruction, on site in a mobile shredding unit under CCTV or at a licensed facility, and a certificate of destruction recording the date, method and quantity is issued on completion.

Personnel files, contracts, payroll records and recruitment paperwork: collected with care, stored on secure certified shelves in Dublin, and one named file back with you the next working day when somebody asks for it.

Security-screened handling, desk to shelf
ISO 9001, ISO 14001 and EN 15713 certified
Single employee files retrieved on request

Next day collection

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What HR holds

The file that stays after the leaver goes

Someone hands in their notice, works their month and leaves, and their file stays exactly where it was. Contracts, payroll records, application forms, references, timesheets and everything a disciplinary or a grievance generated: all of it keeps its clock running long after the person has gone, and the cabinets fill with the files of people who no longer work here.

Cyclone Archive takes those files off the floor: collected the next working day, barcoded, and stored on certified shelves in Dublin. When a reference request, a claim or an employee asking for their own file reaches your desk, you ask for that one file by name and it comes back the next working day.

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The process

How it works for an HR team

Tell us how many boxes and we collect the files from your office.

STEP 01

Tell us how many boxes

Type the number or say it over the phone. If the files are still in cabinets or lever arch folders, say so, and we will bring the boxes that suit them.

STEP 02

Collected the next working day

Call before 12 and we collect the next working day, Monday to Friday. Every box has its own barcode, traceable from your office to the shelf.

STEP 03

One file back, by name

Ask for a named employee file and it is pulled, barcoded out, and with you the next working day in a secure bag, then re-filed into the box it came from when you send it back.

Services

One account for the life of a personnel file

Storage, retrieval, scanning, cataloguing and confidential destruction, bought with one call.

Document Storage

Personnel files collected, barcoded and stored on certified shelves, with any box or named file returned the next working day and the cabinets back out of the office.

Start with storage and add retrieval, scanning, cataloguing or confidential destruction whenever HR needs them.

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HR document scanning

A personnel file turned into searchable pages you can open, read and share with the people entitled to see it, for the files that get asked for.

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Cataloguing & Indexing

Every folder inside every box listed against its barcode, so you can find a box by name without opening a lid.

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Confidential Shredding

When a file's retention runs out, you say the word and it is shredded confidentially, with a certificate of destruction as proof for your own records.

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Archive Boxes

Double-walled boxes built for years on a shelf, with the A4 sub-archive box sized to take a lever arch folder's contents.

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Proof

What a practice needs to be sure of

Facility security

Employee files are held in a security-controlled Dublin warehouse protected by intruder and fire alarms and CCTV, under swipe-card access.

Confidentiality

Security-screened staff, EN 15713 certification from first collection to final shredding, and files returned in secure bags.

Traceability

Barcode tracking follows every box from your office to its exact shelf position, with a movement history for every box and every file that leaves one.

Files back when asked for

Next working day is the operating standard for collections, retrievals and deliveries, so a file needed for a Thursday meeting is asked for on Wednesday.