Cataloguing that tells you what is in every box.

Q: What does document cataloguing record?

The name written on the outside of every folder in the box, captured exactly as it is written and listed against that box's barcode. What is inside a folder stays closed.

Q: Can documents be catalogued at box level?

Yes. A box holding one year of one thing can be a single line, which is often all that is needed. Folder level captures every folder name inside the box. You choose the depth when the work is scoped.

Q: Who keeps the finished cataloguing index?

You do. It comes back to you for your own records and your own searches, and we hold the same information here against the box barcodes.

Q: Do boxes have to be catalogued for document storage?

No. We print and post the barcode labels, one goes on each box, and the inventory of what is inside can stay with you. Cataloguing is there when you want to hand that job over.

Q: How long does cataloguing take?

It depends on the number of boxes and how full they are, so the schedule is agreed with you when the work is quoted.

Q: Can boxes already in storage be catalogued?

Yes. Boxes already on the shelf are catalogued where they are, so nothing has to move, and the finished index reaches you the same way.

Every folder inside every box listed in an index against its barcode, so the box you need is the one you ask for, and the finished index is yours to keep.

Get a quote Or call 01 814 0734.

Folder levelThe name on every folder, captured as written

Or box levelOne line for a box that holds one thing

Yours to keepThe finished index comes back to you

The job that slips

Boxes in storage with no list of what is in them

Boxes get filled during a move or a clear-out, they go into storage, and the list of what went into them never quite gets written. Then somebody needs the 2019 contracts, and the search starts at box one.

Cataloguing hands that job to us. Your boxes are worked through one at a time, and what comes back is an index that says what each one holds.

A handheld scanner reading a box barcode on the shelf

How it works

From a stack of boxes to a working index

Tell us how many boxes

Say how many boxes there are and roughly what is in them. The work is scoped and quoted before anything starts.

Collected the next working day

Call before 12 and we collect the next working day, Monday to Friday. Boxes already on our shelves are catalogued where they are.

Catalogued to the depth you need

Folder level captures the name written on the outside of every folder in the box. Box level records the box as one line, which is enough when a box holds one year of one thing. What is inside a folder is never opened.

Indexed against the barcode

Every entry is recorded against the barcode of the box holding it, and that barcode stays with the box for life, through a rebox and back again.

The index comes back to you

You get the finished index for your own records and your own searches, and the boxes stay on the shelf ready to be called on by barcode.

What is included

What cataloguing with Cyclone gives you

The name on every folderCaptured from the outside of the folder, exactly as it is written on it.

Box level where it suitsA single line for a box that holds one year of one thing, agreed when the work is scoped.

Tied to the barcodeEvery entry points at the one box holding it, on its own shelf position.

An index you keepThe finished index is yours, for your own records and your own searches.

Your folders left as they areFolders are read from the outside. What is inside them stays closed.

Retrieval by barcodeFind the folder in your index, ask for it by its box barcode, and it is pulled, barcoded out and sent.

Certified end to end

ISO 9001, ISO 14001 and EN 15713 cover every service you buy, from collection to destruction. See how the facility is secured.

ISO 14001:2015 Environment, NSAI Certified

I.S. EN 15713 secure destruction of confidential material, NSAI Certified

Questions

Cataloguing questions, answered

What does document cataloguing record?

Can documents be catalogued at box level?

Who keeps the finished cataloguing index?

Do boxes have to be catalogued for document storage?

How long does cataloguing take?

Can boxes already in storage be catalogued?

How many boxes?

Tell us how many boxes of documents you have, and collection can be as soon as the next working day.

Prefer to talk? Call 01 814 0734.

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